Meetings & Events
An offsite is a message about how a company treats its people. It shouldn’t also be three weeks of someone’s job.
Who usually calls us
An executive assistant who has been handed a date and a headcount. A chief of staff who inherited the offsite along with everything else. A sales leader who promised the team a trip and now has to produce one.
Rarely someone whose job this is. Usually someone whose job it has become.
What we plan
Team offsites and retreats
Somewhere the team can actually think, with a room that works for a working session and a dinner that doesn’t feel like a continuation of it.
Incentive travel and President’s Club
The trip people competed for all year. It has to feel like a reward from the moment they land, which mostly means nothing about it feels administrative.
Leadership and board retreats
Smaller, quieter, and more sensitive to detail. Privacy, discretion and a setting that suits the conversation being had.
Client and customer trips
Where the guest list matters more than the headcount, and where a small failure is expensive in ways that don’t show up on the invoice.
Milestones and celebrations
An anniversary, an acquisition closing, a founder retiring. The occasions a company only gets once.
What corporate groups need that others don’t
Documentation finance will accept
Itemized, consistent, and arriving without three follow-up requests. Expense policies vary and we’d rather ask about yours at the start than send something that gets bounced.
Arrivals that don’t need managing
Forty people from a dozen cities landing across an eleven-hour window. Transfers matched to actual flights, and a front desk that knows who’s arriving at eleven at night.
A room that actually works
The right size, the right shape, daylight, and audiovisual that someone has tested before your session rather than during it. Meeting space is where offsites quietly fail.
One person to call
Not a portal, not a shared inbox. Someone who knows your program, during business hours and outside them.
Room for the thing that isn’t scheduled
The free afternoon is usually where the value is. People talk to each other on a hike or a boat in ways they don’t across a conference table, and the agenda should leave space for it.
A note on contracted space
Above a certain size, hotels stop treating a group as a set of reservations and start treating it as a contract — with room blocks, attrition clauses and food-and-beverage minimums attached. Those terms are real money, and they’re where corporate trips most often go wrong.
We’ll tell you early whether your program crosses that line, what the terms would mean if it does, and how to structure the booking so a few cancellations don’t cost you a penalty.
Tell us about your team.
Headcount, rough dates, and what the trip is meant to do. That’s enough to start.
ʻOhana Getaways 